Privacy policy for applicants
In accordance with Art. 13 of the EU General Data Protection Regulation (“DSGVO”), we would like to inform you below about how we process your personal data in the context of your application.
1. Who is responsible for the processing of your personal data?
ONLINE Industrieelektrik und Anlagentechnik GmbH (hereinafter referred to as “we”) is the responsible party within the meaning of the GDPR.
2. Data protection commissioner
For all questions relating to the processing of your personal data and the exercise of your rights, you can contact our data protection officer. You can reach him by e-mail (info@online-iat.de) or by telephone (+49 (0)531 210 92-0).
3. For what purposes and on what legal basis do we process your personal data?
We process personal data about you for the purpose of your application for an employment relationship, insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis for this is Section 26 (1) in conjunction with (8) sentence 2 BDSG.
Furthermore, we may process personal data about you insofar as this is necessary for the defense of asserted legal claims against us arising from the application process. The legal basis for this is Art. 6 Para. 1, Letter f DSGVO; the legitimate interest is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG). Insofar as an employment relationship arises between you and us, we may further process the personal data already received from you for the purposes of the employment relationship in accordance with Section 26 (1) BDSG if this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfillment of the rights and obligations of the employee representation resulting from a law or a collective agreement, a works agreement or a service agreement (collective agreement).
4. What categories of personal data do we process?
We process data related to your application. This may be general data about you (such as name, address and contact details), information about your professional qualifications and school education or information about professional training or other information that you provide to us in connection with your application. In addition, we may process job-related information that you have made publicly available, such as a profile on professional social media networks.
5. what categories of recipients of your personal data are there?
As part of the application process, we forward their data to persons at the company entrusted with the selection process.
6. is the transfer to a third country intended?
A transfer to a third country is not intended.
7. how long will your data be stored?
We store your personal data for as long as is necessary for the decision on your application. Insofar as an employment relationship between you and us does not come about, we may continue to store data beyond this, insofar as this is necessary for the defense against possible legal claims. In this case, the application documents will be deleted six months after notification of the rejection decision, unless longer storage is required due to legal disputes.
8. What rights do you have?
As an applicant with us, you have the following data protection rights, depending on the situation in the individual case, for the exercise of which you can contact us or our data protection officer at any time using the data specified in items 1 and 2:
a. Information
You have the right to obtain information about your personal data processed by us and to request access to and/or copies of your personal data. This includes information about the purpose of the use, the category of data used, its recipients and authorized persons and, if possible, the planned duration of data storage or, if this is not possible, the criteria for determining this duration;
b. Correction, deletion or restriction of processing.
You have the right to request that we correct any inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary declaration.
c. Right of objection
Insofar as the processing of personal data concerning you is based on Art. 6 (1) (f) DSGVO, you have the right to object to the processing of such data at any time on grounds relating to your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
d. Right of withdrawal
If the processing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out on the basis of the consent until the withdrawal. To do so, you can contact us or our data protection officer at any time using the above data.
e. Right to erasure
You have the right to request that we delete personal data concerning you without undue delay, and we are obliged to delete personal data without undue delay if one of the following reasons applies:
- The personal data is no longer necessary for the purposes for which it was collected or otherwise processed
- The object to the processing in accordance with point 8.c above and there are no overriding legitimate grounds for the processing.
- The personal data have been processed unlawfully.
- The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which we are subject.
This does not apply insofar as the processing is necessary:
- for compliance with a legal obligation that requires processing under Union or Member State law to which we are subject.
- For the establishment, exercise or defense of legal claims.
f. Right to restriction of processing
You have the right to request us to restrict processing if one of the following conditions is met:
- the accuracy of the personal data is contested by you for a period enabling us to verify the accuracy of the personal data,
- the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
- we no longer need the personal data for the purposes of processing, but you need it for the establishment, exercise or defense of legal claims; or
- you have lodged an objection to the processing in accordance with point 8.c above, as long as it has not yet been determined whether our legitimate grounds outweigh yours.
Where processing has been restricted in accordance with this point (f), such personal data may – apart from being stored – only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
If you have obtained a restriction on processing, we will inform you before the restriction is lifted
g. Right of appeal
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.
9. Necessity of providing personal data.
The provision of personal data is not required by law or contract, nor are you obliged to provide the personal data. However, the provision of personal data is necessary for the conclusion of a contract on an employment relationship with us. This means that unless you provide us with personal data in an application, we will not enter into an employment relationship with you.
10. no automated decision making
There is no automated decision-making in individual cases within the meaning of Art. 22 DSGVO, which means that the decision about your application is not based exclusively on automated processing.
